What is the Financial Tracking Service (FTS) and How to use it?
What is FTS?
The Financial Tracking System (FTS) is a centralized source of curated, continuously updated, fully downloadable data and information on humanitarian funding flows. Government donors, UN-administered funds, UN agencies, NGOs and other humanitarian actors exchange data and information with FTS in order to provide:
- a timely and continuously updated picture of funding flows into existing humanitarian operations
- funding progress against humanitarian response plan and related appeal requirements and information on existing gaps
- visibility on who is funding what across humanitarian operations
FTS collects, curates and publishes all data reported to it by designated focal points within organizations. This is known as “total reported funding.” Some of this funding may contribute to collectively agreed objectives, activities and projects within Humanitarian Response Plans (HRPs) while other data may fall outside existing appeals.
How can humanitarian partners report to FTS?
FTS is a voluntary reporting mechanism and all public and private organizations making contributions towards humanitarian outcomes in a given country are welcome to report to FTS. To ensure your submission is correctly reflected a minimum standard of information must be submitted to FTS. It includes the following details:
- Name of the source organization – All acronyms spelled out:
- Name of the recipient organization– All acronyms spelled out
- Country of operation
- Response plan or appeal name (and project code, if applicable)
- Type of funding (financial, in-kind)
- Status (pledge, commitment, paid contribution)
- Amount in original currency
- Annual portions in case of multiple destination years
- Decision date
- Brief project description
- Sector/field cluster
- Please specify if the contribution is related to: supports cash-transfer programming; a multiyear award (provide the amount per year breakdown); un-earmarked/core funding (see the earmarking modalities in the Glossary)
Who reports to FTS?
All partners submitting to FTS are encouraged to use this financial information submission form
- If you are a Donor: ECHO and the 28 EU member states report their humanitarian contributions to the European Emergency Disaster Response Information System (EDRIS) on a continuous basis. EDRIS information management systems then transfer data to the FTS team. The data is then prioritized for curation (verification and validation) alongside other incoming information on a daily basis. To complement their EDRIS process, some EU member states have centralized FTS focal points (i.e. a designated person or department reports in HQ), that helps with the curation process of EU submitted financial data. Government donors that do not report through EDRIS (i.e. non-EU Member States) report to FTS directly through a designated representative (either their permanent missions in Geneva or New York; field offices; or ministries at HQ level). Donor representatives at country level liaise directly with HQ FTS focal points to ensure the correct financial information is uploaded to FTS and to ensure consistent funding data at all levels.
- If you are a UN Agency, Fund or Programme (UNAFP): UNAFPs report to FTS their financial humanitarian contributions through a centralized mechanism, with focal point submitting regular reports from their Headquarters. Some report to FTS from regional hubs. If you are a UNAFP in the field, please liaise directly with your FTS focal point at HQ or region.
- If you are an Non Governmental Organizations (NGOs):International, national, and local NGOs normally report to FTS using the standard template. If you are in a field operation and you wish to report, please ensure to report the details as required by the FTS template available online.
- If you are part of the Private Sector: Private sector entities are encouraged to report to FTS using the standard template where in-kind contributions can also be recorded.
- If you are an Affected Governments (i.e. where a humanitarian crisis is taking place): Affected governments can also report and register contributions on FTS by using the standard template.
- If you are Central Emergency Response Fund (CERF) or Country-based pooled funds (CBPF) Fund focal point: CERF data is provided by the CERF Secretariat and cross-checked by the FTS team against both donor and recipient agency reports. Country-based pooled funds (CBPF) data comes from various sources, including the UNDP Multi-Partner Trust Fund Office and OCHA’s OCT. Information on CBPFs allocations is provided through OCHA Grant Management System (GMS).
What happens to the information that is reported to FTS?
The information that is reported to FTS undergoes a curation process, verification and validation, and is then uploaded to the system with the final goal of informing humanitarian decision making. The standard time for processing varies according to the information submitted and depending on the quality of data provided. The diagram below summarizes the process.
What is the role of Cluster Lead Agencies (CLAs) in FTS?
At the country level the Cluster Lead Agencies (CLAs) liaise with OCHA to determine the cluster’s financial requirement and to monitor progress against the requirements. CLAs do this by coordinating closely with their membership and with the OCHA County Office to verify the accuracy of funding data on FTS.
[Note:More detailed information is found in the FTS Tutorial Page]
How can OCHA field offices help FTS?
OCHA field offices and FTS work closely together, often aided by a country level Focal Point that helps to coordinate information into the system and out of the system. Main support by country operations to FTS includes, advocating to donors and other stakeholders to report to FTS through their HQ focal points to help ensure accuracy, integrating FTS training into existing HPC refreshers and capacity building efforts, and informing FTS of any support requirements.
[Note:More detailed information is found in the FTS Tutorial Page]
When was FTS established?
FTS is managed by the UN Office for the Coordination of Humanitarian Affairs (OCHA). It was established in 1992 as a follow-up to UN General Assembly Resolution 46/182, Strengthening of the coordination of humanitarian emergency assistance of the United Nations – a resolution that created a framework for humanitarian assistance and coordination, and which remains the basis of OCHA’s mandate. FTS is rooted in – and operates in support of – the Inter-Agency Standing Committee (IASC) and the humanitarian programme cycle (formerly consolidated appeal process (CAP). FTS policies – such as reporting and criteria for what’s included as humanitarian aid – are collectively determined by the IASC. The FTS team is part of the Monitoring and Tools Section (MATS), located within OCHA's Analysis, Planning and Monitoring Branch (APMB) in Geneva.